New Zealand with Gilpin #1

Overview     Itinerary      Places of Interest      Trivia      Visa

There are really few places on earth which are diverse in nature and New Zealand is one amongst them. The country is blessed with beautiful landscape has a wide array of activities and adventures to indulge in. New Zealand is honored to be the ‘Greenest and Cleanest’ country in the world which has so much to offer -sublime forests, national parks, wildlife, Geo thermal regions, lakes, beaches, glaciers, rugged mountains and many more. Climb the trails and take a stunning view of snow capped mountains and give yourself a visual treat by exploring the mesmerizing lights of thousands of glowworms.

Travelling to New Zealand? Then all you Adventure junkies get ready for the adrenalin rush as the country offers abundance of adventures, right from bungee jumping, sky diving, white water rafting and much more!

Also experience the ancient Maori Culture closely with us and join one of New Zealand\'s world class delicious wine tasting tours for a day of taste delights which makes it a best fusion! Explore New Zealand’s great landscape, scenic beauty, adventure, culture which awaits for you!

Auckland City

Auckland City

church of good shepherd

church of good shepherd

adventure capitalof queenstown

adventure capitalof queenstown

Aoraki Mt Cook National park2

Aoraki Mt Cook National park



• 1 night Accommodation in Auckland

• 2 nights Accommodation in Rotorua

• 2 nights Accommodation in Napier

• 1 night Accommodation in Wellington

Sightseeing Including:

• Waitomo Glowworm Caves

• Te Puia Thermal Reserve

• Agrodome Farm Show

• Rainbow Springs Nature Park

• Traditional Maori Hangar (Dinner) and Concerts

• Art Deco Architecture in Napier

• Napier Half day wine tour

• Wellington- ‘Coolest little capital in the world’




• Airfare

• Visa

• Travel Insurance


• Meals unless specified

• Tips to driver and guide

• Any other expenses not mentioned above


 (Tour Validity: Till 31st March, 2019)



From NZ$ 2100 (Adult Twin Sharing Bed) + GST

Auckland City

Auckland City

church of good shepherd

church of good shepherd

adventure capitalof queenstown

adventure capitalof queenstown

Aoraki Mt Cook National park2

Aoraki Mt Cook National park

New Zealand is second only to the USA for the number of McDonalds Restaurants per head of population.

The Te Waikoropupu Springs alone can supply enough drinking water to the entire population of New Zealand

New Zealand is the least corrupt nation in the world (tied with Denmark).

Trip Advisor named Milford Sound the world’s top travel destination, based on an international survey.

Organised commercial bungee jumping first began in New Zealand.

In 1893, New Zealand became the first country to give women the right to vote.

New Zealand is similar in size to the UK, but only has a population of about 4 million (compared to 63 million in the UK).

There is a clock in Dunedin which has been running since 1864, despite never having been wound since it was made.

There are no nuclear power stations in New Zealand.

New Zealand is the last habitable mass to be populated.

New Zealand produces 100 kg of butter and 65 kg of cheese each year per per person

There are more vending machines in Japan than there are people in New Zealand

New Zealand has a wide range of accomodation to suit all types of tourists. Some of the hotels which we recommend are:

Auckland: Sofitel, Skycity, Hilton, Debrett, Langham, Kauri Cliffs

Wellington: Intercontinental, Wharekauhau, Sofitel, Copthorne, Rydges

Christchurch: The George, Colombo in the city, Arthur’s court, Montreal, Classic Villa, Dyers House, Athena

Queenstown: Sofitel, Millbrook, Fiordland, Blanket Bay, Wharekea, Hilton, St. Moritz, Central Ridge

Rotorua: Regent, Regal Palms, Silver Fern, Solitaire, Treetops, Hamurana

Passport: Original Passport with validity of minimum six months and minimum two blank page for visa stamp. 

a) Copy of visas being travelled previously. 

b) Copy of first and last page of the passport.

c) Attach all your old passports (if any)

Note: Handwritten passports will not be accepted.

New Zealand Visa Application Form: One visa application form duly filled and signed by the applicant – Form Attached

Following form also need to be duly filled, signed and submitted along with the application

a) Supplementary family form 

b) Form 1025 (If Sponsored by New Zealand citizen)

Photo Specification: Two recent passport size photographs with matt or semi matt finish, 70%-80% face coverage, white background and without border (Size: 35mm x 45mm)

Please note: Photograph should not be more than 3 months old, scanned/stapled and should not be used in any of the previous visas

Covering Letter: Typed Personal Covering letter from the applicant on A4 Size Paper / if applicant is Self Employed business letter head mentioning name, designation, passport number, purpose and duration of visit in brief. The letter should be duly signed and addressed to – The Visa Officer, Immigration New Zealand, New Delhi.

Please Note: Covering Letter on Letterhead if applicant is Self Employed or on A4 size plain paper if Employed .


If Employed

a) Personal ITR / Form 16 for last 3yrs 

b) Three months salary slip 

c) Personal Bank Statement for last six months on A4 size paper, mentioning the Bank’s name, Bank’s Telephone Number clearly with Bank Seal and sign on all pages Bank Statement should have Applicants Name and Account No.

d) Original NOC from company on its letter head with applicants name, designation, since when the applicant is employed with dates of sanctioned leaves and the letter should be signed by the Authorize signatory with name and designation along with company seal

If Self Employed

a) Personal & Company ITR for last 3yrs 

b) Personal & Company Bank Statement for last six months on A4 size paper mentioning the Bank’s name, Bank’s Telephone Number clearly 

• Proof of Occupation: For First Time Traveler (Following documents apart from the above mentioned documents need to be submitted along with the application)

If Self Employed

a) Company Registration Certificate / Certificate of Incorporation 

b) Articles of Memorandum (Incase the applicant is MD/Director) 

c) Proof of Proprietorship / Partnership (In case applicant is Proprietor / Partner in a firm) 

d) Import / Export License (if applicable) 

If Employed

a) Copy of Academic certificates 

b) Copy of Appointment Letter which should contain the date of Joining, Designation and the Salary drawn. 

c) Previous working history

• Student : 

a) Leave Sanction Letter, School ID Card and NOC from school mentioning the dates of trip 

If you are under 18, you must also submit

a) If you are travelling alone - A consent letter signed by both parents in support of the visit.

For Individuals travelling alone

a) A Consent letter in support of visit from spouse.

Proof of Accommodation: Hotel Confirmation, Tour itinerary and Tour Confirmation or if visiting family than invite letter mentioning the address of accommodation

Airline Reservation: Return Air Ticket Itinerary

Note: All documents are required to be notarized or certified photocopies. These documents include Bank statement, birth or marriage certificates, education certificates etc.

Checklist: New Zealand Tourist Checklist to be duly filled and signed by the applicant and has to be attached with the application form.

Please note: Above mentioned list of documents are not the final list of documents and Consulate / Embassy may ask for additional documents if required.

Visa Processing Time: Minimum 20 – 25 working days from the date of submission of application, it may take more number of days as it is a sole discretion of Consulate / Embassy.

Foreign Exchange

Gilpin Travel Management is authorized by the Reserve Bank of India (RBI), to conduct foreign exchange transactions in India.

Gilpin offers a wide array of products and services,  to cater to both the business and leisure clients.

Gilpin are also authorized merchants for WESTERN UNION and MONEY EXCHANGE.



What if I wish to extend my stay at one of the destinations?
You can extend your stay provided you intimate us of such extension at the time of your booking. Additional charges will be applicable and the reservation would be basis the availability. It is recommended not to make any extensions/alterations can be done when the tour is in progress. 

Will there be any change in itinerary or date of tour as we need to plan our leaves and make necessary arrangements accordingly?
We do not change the itinerary or date of the tour, however in case of force majeure events; circumstances force us to change the routing or date of the tour, as the case may be, just for your safety. 

Can I make changes in my travel plan once the booking is done?
Yes, you can modify your booking or travel plan. There may be certain charges for modifications or for canceling the old booking and making new arrangements. The travel consultants at our offices will assist you for the same. 

Due to some reasons if I cancel the tour then will I get my money back?
Cancellation of tour will attract certain cancellation charges. The travel consultant will give you the details about such cancellation at the time of booking 


Can I upgrade my class of travel or airline?
Yes, you can upgrade your class of travel or airline as per the availability and on an additional cost. Please inform the same at the time of booking.

Can I request for a window seat or seat with more leg space?
Yes, you can request for a window seat or seat with more leg space or an aisle seat at the airport check in counter. It will be provided by airline as per the availability.

Does airline have provision of wheelchair?
Yes, airlines have provision but it is limited hence you need to inform us at the time of booking. Few airlines also have certain charges for wheel chair. Wheelchair is subject to availability and at the discretion of the airline.

How much baggage is allowed per ticket?
At present for most of the destinations, it is 20 to 25 kg for cargo and 6 to 7 kg for handbag per ticket but it does vary with the airline. For guest traveling to US at present baggage is controlled by Piece Concept. Under the Piece Concept, passengers are permitted per ticket to check two bags with a per-bag weight of up to 23 kg for Economy Class. However for internal flights there is no free baggage allowed, your 1 check in baggage cost is paid by Gilpin but the second checkin baggage if any has to be paid by guest. Also due to security reasons during internal flight the bags cannot be locked, same will be timely instructed by the Tour Leader on tour. Hand baggage of 7 kg is allowed for both international and internal flights.

Can I do telephonic or internet checks in on the day of departure?
Most of the airlines in case of groups prefer checkin at the airport check in counter only.


What categories of hotels are offered? 
The hotels are usually 3* / 4* category with basic amenities.

Are the hotels located in the city? 
The hotels are booked as per the availability and are located at convenient locations.

What is the basic accommodation type? 
For all packages, accommodation is generally provided on Twin sharing basis. Other room types like Single room, Double Room or Triple Room can be provided as informed at the time of booking.

What does Twin Sharing mean? 
Twin sharing means two adult share 1 room with two separate beds.

What does Double Sharing mean? 
Double sharing means two adult share 1 room with one queen / king size bed .

What is a Triple room?
Triple room is when 3 adults share 1 room. Usually, a family with 1 child or friends prefers this type of room. The room size is same as that of a twin room and the third bed is often a roll - away mattress.

What if I and my child want to share a room? 
Within India, if child is below 12 yrs of age and sharing a room with an adult then child has to pay adult tour price. International tours, child below 12 years of age sharing room with an adult needs to pay 75% of tour price and 12 years and above adult tour price.

Can 3 adults and 1 child share a hotel room?
At most of the destinations around the world, if you are a family of four then you are given 2 rooms. As per the safety norms, 4 people are not allowed in one room. In this case, if you have a child then s/he has to pay adult 75% or adult tour price depending on age as mentioned.

Is it safe to keep our belongings in the hotel room when we go for sightseeing? 
We recommend that you should not carry many valuables on tour. However, many hotels do have safe deposit lockers which you can make use of. Handle the locker keys and password with caution as a fine can be levied if the password / keys are forgotten / lost. Kindly do not keep any valuable unattended in the hotel.

Is porterage service available in all hotels on tour?
Porterage service is subject to availability on prior request with certain charges. In most of the countries, porters are not available as in India so we recommend that you carry stroller bags or four wheeler bag which you can handle yourself instead of porterage service and is faster and convenient.


Do I need a passport for travel? 
Yes, Passport is mandatory for any international travel.

If I do not have a passport, will Gilpin assist for the same? 
If you do not have a passport you can apply for the same online on if you are an Indian National, however Gilpin will only guide but does not assist in the processing as recommended to apply by self

With my maiden name reflecting on the passport, can I book the tour with my married name?
It is important that the tour booking should be done as per your name on the passport as all further travel arrangements are booked accordingly and passport is the only valid document abroad for verification.

What is Visa and how should I obtain the Visa?
VISA is the short form for Visitors Intending to Stay Abroad. It is a permission granted by the high commission or consulate of the country you wish to visit. For certain countries, you have to go for personal interview. Gilpin will assist you in filing the visa application. 

What is the possibility of getting a VISA? 
Granting or Non-Granting of a Visa solely depends on the respective Consulate/ Embassy. We just assist you in filing the application for the Visa. We neither assure nor guarantee the Visa to anyone since the same is beyond our control.

If due to Visa rejection I need to cancel my travel plan then do I get a refund?
Yes, you can get a refund after deducting the Visa application fees and cancellation charges, if any.

Do I need Overseas Travel insurance? 
It is advisable to acquire adequate Overseas Travel Insurance cover for protection from any possible risks such as damage, loss, accident or injury to life etc on tour. For Europe and Dubai tours, the insurance is included in the tour price for those aged up to 59 years for the duration of the tour. Guest above 59 years of age will have to pay the difference on the insurance premium as applicable.


How much in advance should I book the tour?
For Indian tours, recommended 120 days prior to the departure date. However, if you book early you can avail of the advance booking discounts, priority in the coach etc. International tours recommended atleast 90 days in advance to avail of the advance booking discounts, priority in the coach etc.

What are the requirements to book a package tour?
To book a tour, you need passport with 6 months validity subsequent to the scheduled departure date of the tour and with sufficient number of blank pages for visa purposes. Whereas for Indian Tours identification proof is mandate. You also need to pay a booking amount depending on the tour price to do the further processing 

Do I need to pay the entire tour price at one go while booking?
It is not mandatory though; you can pay the initial booking amount to book and pay the balance payment later before departure of the tour.

Post Booking

How can I check my payment and billing details?
You will receive an invoice and receipt of the payments. if you do not receive the same you can contact the accounts team at

Prior to tour departure is there any information provided?
We do give pre departure information sheet once you book a tour which consists information about the destination, things to carry, weather, shopping etc.

Do we get any confirmation call of our scheduled departure?
Yes, 2 to 3 days prior to your scheduled departure we give a call to inform the reporting time and place.

In case of emergency whom can I contact?
During emergency, you can call on +91 9167234716 which is Gilpin\'s Emergency Number.


Do I need to carry multiple currencies depending upon different countries visited on the tour? 
USD / EURO are universally accepted currencies and easily exchangeable in any part of the world. No need to carry multiple currencies. You can carry the local currency of the visiting country worth $ 50 for miscellaneous expenses and if in emergency.

How much foreign exchange can I carry on tour?
As per RBI circular, the Basic Travel Quota (BTQ) per financial year is US$ 10000 per person for private visit and US$ 25000 for business visit.

Is it advisable to carry foreign exchange in Cash on tour?
You can carry cash but we advise you to carry American Express Travelers Cheques as it is accepted around the world. It is safer than cash and if lost or stolen can be replaced worldwide, usually within 24 hours. Travelers Cheques also enable you to budget track and control your travel expenses easily. Also, we have Forex Card which is a magnetic strip based Prepaid Card usually introduced in partnership with Visa International or Master Card International, which offers you a convenient and secure way to carry your foreign exchange. 


Before Travel

  1. As per RBI circular, the Basic Travel Quota (BTQ) per financial year is US$ 10000 per person for private visit & US$ 25000 for business visit.
  2. Maximum limit for carrying INR while travelling abroad is Rs 7500/- .
  3. Maximum limit for bringing INR while returning India is Rs 7500/-.
  4. USD / EURO are universal currencies & easily exchangeable in any part of the world.
  5. Airport tax is added to Forex cost at airport.
  6. Carry local currency of the each visiting country worth $ 50 for miscellaneous expenses and emergency use.
  7. Travelers’ Cheque are safer than cash, and if lost or stolen can be replaced worldwide, usually within 24 hours. 
  8. Travelers’ Cheque provides complete peace of mind when travelling for business or leisure.
  9. Travelers’ Cheque also enables you to budget, track and control your travel expenses easily.
  10. Please sign on top of Travelers’ Cheque to avoid misuse of the Cheque.

During Travel

  1. Always refer Currency Table while converting currency.
  2. Always exchange currency at Authorized money changer.
  3. Keep currency of different countries in separate pockets of a pouch to avoid confusion & loss.
  4. Do not keep entire Forex with one person, divide it among family members. 
  5. Usually ,you get better rate for USD/EURO of higher denomination 
  6. Spend all coins before returning from tour or keep with you as a souvenir.
  7. Guests require to show Passport for Travellers cheque encashment.
  8. Please keep Travellers cheque and slip separately in different bags. 
  9. Foreign currency should be surrendered within 6 months after the tour. 
  10. However, you are free to retain USD 2,000, in the form of currency notes or TC\'s for future travel 

After Travel

  1. Foreign currency should be surrendered within 6 months after the tour. 
  2. However, you are free to retain USD 2,000, in the form of currency notes or TC\'s for future travel.
  3. We believe in Safe & Secure Foreign Exchange.




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